Ensuring that your documents are accessible is an important, but sometimes overlooked part of UNC’s overall Digital Accessibility initiatives. The Web Content Accessibility Guidelines (WCAG) set up rules for making ALL digital content accessible, and that includes digital documents such as Microsoft Word documents, PowerPoint slides, and even PDFs.
Microsoft Word has a robust set of tools that helps you to ensure your documents are created accessibility including a built-in accessibility checker. In addition, an accessible Word document exports out to a very accessible PDF that requires much less remediation after the fact. We have a Document Remediation Part 1 training course designed to help you learn about the best practices for making a Word document accessible.
Since PowerPoint is also a Microsoft product, it comes equipped with many of the same tools as Word for creating accessible slides. The Document Remediation Part 1 training covers these tools for PowerPoint including the built-in accessibility checker tool.
PDF files are created and exported from other file formats or applications such as Word. Ensuring that these documents are accessible can be a big task. We created the Document Remediation Part 2 course that specifically covers PDF and how to remediate them in Adobe Acrobat Pro DC.
Other Document Types
There are countless other types of documents out there that also need to be accessible to all. If you would like some guidance on best practices for whatever types of documents you use, please feel free to reach out to the Digital Accessibility Office by submitting an online help request, or emailing us.